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A functional Geographical Information System (GIS) is essential to a Port’s success. GIS lets us visualize, question, analyze, and interpret data to understand relationships, patterns, and trends. GIS is widely used to optimize maintenance schedules and typical implementations can result in a savings of 10 to 30 percent in operational expenses through reduction in fuel use and staff time and more efficient scheduling. While most may know that a GIS can help identify underground utilities like water, sewer, gas and electric, current GIS capabilities extend far beyond utilities. Deeds, property lines, lease boundaries, property and legal descriptions, covenants and restrictions, easements, even water depths – all can be layered and made easily accessible within a high-functioning GIS. Pulling all this together is not an easy task, however.

In the beginning of 2017, the Port of Astoria solicited several bids and ultimately tasked Cartomation of Ocean View, Washington with such a task: develop a highly functional GIS that will not only display Port infrastructure and pertinent records but work seamlessly with similar records from City of Astoria, City of Warrenton and Clatsop County Geographical Information Systems. Cartomation began work at the end of January and has been inventorying the Port’s records since that time.

As one might imagine, sifting through over 100 years of drawings, sketches, documents, leases and the like is a monumental task. In fact, the amount of work and coordination is so significant that it must be undertaken in four phases over the course of several years:

Phase 1: Data Inventory
Phase 2: Data Processing (Collected Inventory)
Phase 3: Date Processing (New Data)
Phase 4: GIS Mapping Application and Training

The Port is now working its way through Phase 1 and all is proceeding as planned.

Estimated completion date: June 2019